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OSHA Final Rule: Electronic Recordkeeping

28 Jan
OSHA Recordkeeping

BY: Stacey Pisani

Safety

Comments: No Comments

On January 24, 2019, OSHA published the final rule revising the Improve Tracking of Workplace Injuries and Illnesses regulation. This rule rescinds the requirements for establishments with 250 or more employees to electronically file information from OSHA Forms 300 and 301. These establishments will continue to submit information from their Form 300A.  In short, all covered employers must electronically submit, as follows:

  • Establishments with 250 or more employees that are subject to OSHA’s recordkeeping regulation must electronically submit to OSHA some of the information from the Log of Work-Related Injuries and Illnesses (OSHA Form 300), the Summary of Work-Related Injuries and Illnesses (OSHA Form 300A), and the Injury and Illness Incident Report (OSHA Form 301).
  • Establishments with 20-249 employees in certain high-risk industries must electronically submit to OSHA some of the information from the Summary of Work-Related Injuries and Illnesses (OSHA Form 300A).
  • Establishments with fewer than 20 employees at all times during the year do not have to routinely submit information electronically to OSHA.

In the final rule, OSHA emphasized the new rule does not change any employer’s obligation to complete and retain injury and illness records under OSHA’s regulations for recording and reporting occupational injuries and illnesses.

Additionally, OSHA is amending the regulation to require employers to submit their Employer Identification Number (EIN) electronically as part of their submission to enhance data and further improve worker safety and health.

Post Your OSHA 300A by February 1

Do not forget! The OSHA Form 300A log must be posted every year by February 1, summarizing all injuries from the previous year. The log must be visible from February 1 until April 30, and must be signed by a company executive or authorized representative, indicating that the information is true and accurate.

 

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