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Increasing Auditing Functionality through Software

September 24, 2013 - Kestrel Management • dynaQ

Even with all the power and functionality that new smart phones and tablets have, they are of limited value without a good software program installed. Software applications leverage the mobile device’s power, synchronize with web and network applications, and use new programming languages.

There are smart phone and tablet-specific programs and applications for general safety, food safety, supply chain management, loss prevention, environmental audits, industrial hygiene inspections, quality audits, amongst others. Programs range from simple checklists to high-functioning audit management systems and vary greatly in price. This menu of available mobile device-based programs will continue to improve as mobile device continue to evolve.

Creating System Efficiencies

Software programs use the mobile device’s capabilities to allow for many different types of input. Some programs allow observations to be collected using open text, dropdown boxes, yes/no options, radio buttons, and numeric values. More complex programs can associate sound and image files with a particular regulation.

Regardless of the data collection process, good auditing software can offer efficiencies found in the best management systems. Auditing software offers the following:

  • Consistency: Pre-defined answers allow users to answer similarly to like situations. By offering an answer to the question, inconsistent data interpretation from one auditor to the next is reduced.           
  • Standardization: A centrally located database with standard criteria assures that all facilities are following the appropriate set of criteria.
  • Consensus: Software builds consensus on priority rating of audit findings.
  • Tracking: The ability to assign and check status of fixes and corrective/preventative actions helps make sure that items are tracked to closure.
  • Analysis: Results can be analyzed for relative importance, statistics, comparisons, patterns, trends, and ultimately, to determine root causes.

Submitted by: Jesse Kunes

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